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AI assistantsSub-agents per function and the days they save

Seven functions on one shared base. Each function is an assistant made of smaller sub-agents: some read and draft with a language model, others are plain code for calculations, dates, validity checks and Oracle calls. People review and approve every output; the gain is less reading, searching and re-keying, so decisions and checks happen earlier.

Tender timeline, today and with the AI assistantsDay on which each function is finished, from publication. Working hypothesis, to calibrate with CWC on its last three bids.

Estimate with managementday 20today day 27

Days to weigh options before the price decision5 daystoday 1 days

Bid / no-bid decisionday 5today day 10

Buffer before closing2 daystoday 0 days

Today (as described on 10 Nov) With the AI assistants Decision a person signsPropose and Price run in parallel. The deadline does not change: the gain is time for management and for checks.

Detect · Opportunity scoutWorks for: Business development

After the pilotApproves: Bid manager

Today

People check portals and inboxes by hand; some tenders are seen days late.

With the assistant

Reads a prioritised list each morning and confirms which tenders to analyse.

Sub-agent	Type	What it does
Portal watcher	code	Collects new notices from the agreed portals and invitations
Profile matcher	AI model	Compares each notice with sector, buyer, region, value and classification
Duplicate merger	code	Joins the same tender seen on a portal and by email
Bilingual brief writer	AI model	One-page brief in English and Arabic

Time leverDays of searching become a daily review

Done on day	Today	With AI
30-day	2	1
60-day	3	1

1 days earlier on a 30-day tender

Analyse · Tender analystWorks for: Bid manager, with technical, commercial and legal owners

PilotApproves: Bid manager + requirement owners

Today

Several people read hundreds of pages of RFP, drawings and contract in Arabic and English.

With the assistant

Reviews a requirement matrix already linked to clause and page, and validates the lines they own.

Sub-agent	Type	What it does
Document reader	code	OCR for scans, Arabic and English, volumes, sections, BoQ tables
Requirement extractor	AI model	Every “shall” and “must”, evaluation criteria, deadlines, with source
Red-line checker	AI model	Compares penalties, liability, payment and guarantees with CWC positions
Clarification drafter	AI model	Drafts questions for unclear requirements before the Q&A deadline
Addendum comparer	code	Shows what each addendum changed and which owners are affected

Time leverDays of reading become hours of review

Done on day	Today	With AI
30-day	6	2
60-day	12	3

4 days earlier on a 30-day tender

Match · Group capability matcherWorks for: Bid manager, business development

PilotApproves: Bid manager

Today

References, CVs and certificates are searched across seven companies by asking around.

With the assistant

Picks the delivery team and references from a ranked shortlist with the gaps highlighted.

Sub-agent	Type	What it does
Reference finder	AI model	Similar projects across the 7 companies, with value, date and client
CV matcher	AI model	Key personnel against years and project requirements
Certificate check	code	Classification, licences and certificates valid at closing
Gap reporter	AI model	What no group company covers: partner, JV or clarification

Time leverFrom asking around to a ranked shortlist

Done on day	Today	With AI
30-day	8	3
60-day	16	5

5 days earlier on a 30-day tender

Decide · Bid strategy assistantWorks for: Management

Pilot optionApproves: Management

Today

The bid/no-bid decision is taken with partial information, often late.

With the assistant

Decides on a one-page memo: score, reasons, win themes and conditions. Then names the team and releases the RFQs.

Sub-agent	Type	What it does
Criteria scorer	code	Scores fit, capacity, margin target, risk and competition
Capacity reader	code	Backlog and commitments from Oracle Projects (read-only)
Win-theme drafter	AI model	Evaluation criteria against documented strengths
Memo writer	AI model	Recommendation and reasons, for management
Work-back planner	code	Plan from the closing date: bond lead time, RFQ cut-offs, sign-off

Time leverA decision on facts, early enough to plan

Done on day	Today	With AI
30-day	10	5
60-day	21	10

5 days earlier on a 30-day tender

Propose · Proposal assistantWorks for: Engineering and technical owners

PilotApproves: Technical owners

Today

Engineers write method statements and fill CVs from scratch or from old files.

With the assistant

Edits a first draft built from approved past content, with missing inputs marked.

Sub-agent	Type	What it does
Content retriever	AI model	Finds the best past sections: methods, QHSE, organisation
Section drafter	AI model	Drafts each section following the agreed bid strategy
Spec coverage check	code	Every technical requirement of the matrix has an answer
Missing-input marker	AI model	Flags what only an engineer can provide

Time leverFrom writing to reviewing

Done on day	Today	With AI
30-day	27	20
60-day	55	35

7 days earlier on a 30-day tender

Price · Estimating & commercial assistantWorks for: Estimators and procurement

Pilot optionApproves: Estimators (costs) · management (price)

Today

Prices are rebuilt in Timberline and spreadsheets; supplier quotes arrive late; management waits 6–8 weeks (stated 10 Nov).

With the assistant

Reviews a cost sheet with history prices and quote comparisons, and gives management scenarios weeks earlier.

Sub-agent	Type	What it does
Price history lookup	code	Reference price for each BoQ item from past bids and actual costs
RFQ pack builder	AI model	Packages and supplier list; created in Oracle Sourcing after approval
Quote comparer	AI model	Reads supplier responses from Sourcing and normalises them
Scenario calculator	code	Margin, schedule and local content per scenario

Time leverEstimate with management by day 20, not at the end

Done on day	Today	With AI
30-day	27	20
60-day	55	35

7 days earlier on a 30-day tender

Review · Bid reviewerWorks for: Bid manager and legal

PilotApproves: Bid manager + legal · authorised management approves the offer

Today

Legal and the bid team check the full bid in the last days before closing.

With the assistant

Works through a list of open items, each with its source, and signs with an evidence pack.

Sub-agent	Type	What it does
Coverage checker	AI model	Each requirement has an answer and evidence in the bid
Consistency checker	AI model	Technical and commercial volumes say the same thing
Unsupported-claim finder	AI model	Statements without a reference or source
Document validity	code	CR, Zakat, GOSI, Chamber, classification valid at closing and in validity
Format checker	code	Envelopes, file names, sizes, signatures and stamps

Time leverFinal checks in hours, with days of buffer

Done on day	Today	With AI
30-day	30	28
60-day	60	56

2 days earlier on a 30-day tender

All day figures are working hypotheses from the CWC × Adilcotech pilot proposal; they are measured with CWC before any commitment. Sub-agents share one base, data and security: seven functions do not mean seven separate systems.