Wastewater treatment plant expansion, 60,000 m³/day

Buyer: Water utility · Eastern clusterBidder: CWCValue: SAR 420MCloses: 18 Dec (36 days)Bid manager: Bid manager AERP: fusionmedium

Phase 6 of 7 · agent: Estimating & commercial assistant

Price

Earlier estimates for management review, from history and supplier quotes.

Signs: Estimators validate costs · management sets the price

Gate status: pending

Decision note (kept in the log)

People approve the agent’s output; each requirement is validated by its owner.

Requirement matrix · coordinated by the bid manager

281/318

3 clauses beyond CWC red lines · requirements linked to their source; technical, commercial and legal owners validate their own lines.

Supplier RFQs · Oracle Procurement

Fusion Sourcing

Package	Responses	Cut-off	Oracle
Membrane bioreactor package	3/4	16 Nov	NEG-DEMO-20931 · sent
Electrical & MCC panels	5/5	11 Nov	NEG-DEMO-20932 · closed
Ductile iron pipes DN600–1200	2/6	18 Nov	NEG-DEMO-20933 · sent

Decision log

Every agent check, human decision, Oracle call and AI routing decision, with its reason.

Oracle Procurement11 Nov
RFQ-2 closed: 5 responses imported to cost sheet.
Oracle Procurement31 Oct
3 Sourcing negotiations created (NEG-DEMO-20931..33) by integration user after approval.
Management (Deputy CEO)27 Oct
BID with conditions: JV partner for O&M scope. Supplier RFQs released.
Bid strategy assistant26 Oct
Recommendation: bid. Win themes: plant performance record, local content. Memo to management.
Group capability matcher24 Oct
3 similar CWC references; O&M capability gap → candidate partner within the group. Gap to validate.
Legal reviewer23 Oct
Legal requirements validated. 2 red lines qualified, 1 sent as clarification question.
AI router21 Oct
RFP volume 2 (PUBLIC) → cloud, 14 entities pseudonymised. Pricing annex (CONFIDENTIAL) → local model.
Tender analyst21 Oct
Requirement matrix: 318 requirements linked to source, 3 clauses beyond red lines (LDs cap, retention 10%, payment 90 days).

Compliance Desk · the reviewer flags and cites, the owners decide

Compliance and evidence pack

Law applied: New GTPL (Royal Decree M/76)

Eligibility

1 met

Tender instructions

no items yet

Bid bond

1 not verified

Addenda & Q&A

no items yet

Local content

1 not verified

Contract terms

1 gap2 deviation

Company documents vs closing date (18 Dec) and bid validity

Commercial registration (CR)expires in bid validity · 2027-03-14

Zakat & VAT certificatevalid · 2027-04-30

GOSI certificateexpires before closing · 2026-12-05

Chamber of Commerce membershipexpires before closing · 2026-11-13

Contractor classification (water, grade 1)valid · 2028-01-20

Saudisation (Nitaqat) certificateexpires in bid validity · 2026-12-30

Local content certificate (LCGPA)expires in bid validity · 2027-02-11

Evidence pack · “met” requires a source in the tender and in the bid

Requirement	Asked in	Answered in	Status	Approved by
Liquidated damages uncapped Contract terms · bid v2	GCC 14.2	—	Deviation	—
Retention 10% to final acceptance Contract terms · bid v2	GCC 21	Qualification Q-3	Deviation	Management, 5 Nov
Payment 90 days from certification Contract terms · bid v2	GCC 22	Clarification CQ-7	At risk	—
Classification certificate, grade 1 Eligibility · bid v2	ITB 4.2	Vol. 1, p. 10	Met	Legal reviewer, 2 Nov
Local content plan with mandatory list items Local content · bid v2	ITB 19	—	Not verified	—
Bid bond SAR [amount], beneficiary as per form B-2 Bid bond · bid v2	ITB 9	—	Not verified	—

4 items still open before sign-off. Each new addendum re-runs the checks and only the changes come back to Legal.